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Index 🔎︎

# Navigator

Shows or hides the Navigator window, where you can quickly jump to different parts of your document. Navigator is also available as a deck of the Sidebar. You can also use the Navigator to insert elements from the current document or other open documents, and to organize master documents. To edit an item in the Navigator, right-click the item, and then choose a command from the context menu. If you want, you can dock the Navigator at the edge of your workspace.

To access this command...

Choose View - Navigator.

On the Standard bar, click

Navigator On/Off

To open the Navigator, choose View - Navigator (F5). To move the Navigator, drag its title bar. To dock the Navigator, drag its title bar to the left, right or bottom edge of the workspace. To undock the Navigator, hold down the Command Ctrl key and double-click on a grey area of the Navigator.

Click the plus sign (+) (or arrow) next to a category in the Navigator to view the items in the category. To view the number of items in a category, rest your mouse pointer over the category in the Navigator. To jump to an item in the document, double-click the item in the Navigator.

To jump to the next or previous item in a document, use the Navigate by box to select the item category, and then click the up or down arrows.

## Navigate By

Use selection box to choose which type of item should be navigated, when using the Previous and Next buttons.

## Previous

Jump to the previous item in the document, as specified in Navigate By.

Previous Item

## Next

Jump to the next item in the document, as specified in Navigate By.

Next Item

## Page number

Type the number of the page that you want to jump to, and then press Enter. Use the spin buttons to navigate.

## Content View

Switches between the display of all categories in the Navigator and the selected category.

Context menus use a selection of commands found on this help page. The commands in a context menu change, depending on which category or item is selected.

Switch Content View

Icon | Category | Context Menu
| Headings | Collapse/Expand All, Send Outline to Clipboard, Outline Folding, Outline Tracking, Outline Level
| Heading item | Collapse/Expand All, Go to, Select, Delete, Promote Chapter, Demote Chapter, Promote Level, Demote Level, Outline Content Visibility, Outline Tracking, Outline Level
| Tables |
| Table items | Go to, Select, Edit, Delete, Rename
| Frames |
| Images |
| OLE Objects |
| Bookmarks |
| Frame, Image, OLE Objects, Bookmark items | Go to, Edit, Delete, Rename
| Sections |
| Section items | Go to, Select, Edit, Rename
| Hyperlinks |
| Hyperlink items | Go to, Edit, Delete, Rename
| References |
| Indexes |
| References, Indexes items | Go to
| Comments | Show All, Hide All, Delete All
| Comments items | Go to, Edit, Delete
| Drawing objects |
| Drawing objects items | Go to, Delete, Rename
| All | Drag Mode, Display

A hidden section in a document appears gray in the Navigator, and displays the text "hidden" when you rest the mouse pointer over it. The same applies to header and footer contents of Page Styles that are not used in a document, and hidden contents in tables, frames, graphics, OLE objects, and indexes.

## Toggle Master View

Switches between master view and normal view if a master document is open.

Toggle Master View

## Header

Moves the cursor to the header, or from the header to the document text area.

Header

## Footer

Moves the cursor to the footer, or from the footer to the document text area.

Footer

## Anchor <-> Text

Jumps between the footnote text and the footnote anchor.

Anchor <-> Text

## Set Reminder

Click here to set a reminder at the current cursor position. You can define up to five reminders. To jump to a reminder, click the Navigation icon, in the Navigation window click the Reminder icon, and then click the Previous or Next button.

Set Reminder

Reminders are navigated in the order in which they are set. Reminders are not saved when a document is closed.

## Outline Level

Outline level

Click this icon, and then choose the number of heading outline levels that you want to view in the Navigator window. You can also access this command by right-clicking a heading in the Navigator window.

### 1-10

Click 1 to only view the top level headings (chapter heading) in the Navigator window, and 10 to view all of the headings.

## List Box

Shows or hides the Navigator list.

List box on/off

## Promote Level

Increases the outline level of the selected heading, and the headings that occur below the heading, by one. To only increase the outline level of the selected heading, hold down Command Ctrl, and then click this icon.

Promote level

## Demote Level

Decreases the outline level of the selected heading, and the headings that occur below the heading, by one. To only decrease the outline level of the selected heading, hold down Command Ctrl, and then click this icon.

Demote level

## Promote Chapter

Moves the selected heading, and the text below the heading, up one heading position in the Navigator and in the document. To move only the selected heading and not the text associated with the heading, hold down Command Ctrl, and then click this icon.

Chapter Up

## Demote Chapter

Moves the selected heading, and the text below the heading, down one heading position in the Navigator and in the document. To move only the selected heading and not the text associated with the heading, hold down Command Ctrl, and then click this icon.

Chapter down

To quickly reorder headings and their associated text in your document, select the "Headings" category in the list, and then click the Content View icon. Now you can use drag-and-drop to reorder contents.

## Drag Mode

Sets the drag and drop options for inserting items from the Navigator into a document, for example, as a hyperlink. Click this icon, and then choose the option that you want to use.

Drag mode

### Insert As Hyperlink

Creates a hyperlink when you drag and drop an item into the current document. Click the hyperlink in the document to jump to the item that the hyperlink points to.

### Insert As Link

Inserts the selected item as a link where you drag and drop in the current document. Text is inserted as protected sections. The contents of the link are automatically updated when the source is changed. To manually update the links in a document, choose Tools - Update - Links. You cannot create links for graphics, OLE objects, references and indexes.

### Insert As Copy

Inserts a copy of the selected item where you drag and drop in the current document. You cannot drag and drop copies of graphics, OLE objects, references and indexes.

## Open Documents

Lists the names of all open text documents. To view the contents of a document in the Navigator window, select the name of the document in the list. The current document displayed in the Navigator is indicated by the word "active" after its name in the list.

You can also right-click an item in the Navigator, choose Display, and then click the document that you want to view.

## Outline Tracking

Set Navigator’s mode of outline tracking. This feature applies only to outline entries under Headings in the Content View frame of Navigator. To see, enable, or change the mode, right-click on Headings or an item under Headings and choose Outline Tracking. The selected mode is applied to the entire document.

In Default and Focus mode, Navigator will automatically select the nearest heading before the current cursor position in the document.

In Default mode, the display of outline entries in Navigator is never changed, only an outline entry is selected.

In Focus mode, Navigator shows only the headings for the selected outline level, relative to the next higher outline level. For example, if a level 2 heading is selected, then all level 2 headings under the same level 1 heading are shown, while any level 3-10 headings (under the same level 1 heading) are collapsed. Other headings, not under the same level 1 heading, are also collapsed.

Choose Off to disable Outline Tracking.

Related Topics

Navigator for Document Overview

Using Navigator to Arrange Headings

Inserting Hyperlinks With the Navigator

Showing, Docking and Hiding Windows