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# Defining Print Ranges on a Sheet

You can define which range of cells on a spreadsheet to print.

The cells on the sheet that are not part of the defined print range are not printed or exported. Sheets without a defined print range are not printed and not exported to a PDF file, unless the document uses the Excel file format.

For files opened in Excel format, all sheets that do not contain a defined print range are printed. The same behavior occurs when you export the Excel formatted spreadsheet to a PDF file.

## To Define a Print Range

1. Select the cells that you want to print.

2. Choose Format - Print Ranges - Define.

## To Add Cells to a Print Range

1. Select the cells that you want to add to the existing print range.

2. Choose Format - Print Ranges - Add.

## To Clear a Print Range

- Choose Format - Print Ranges - Clear.

## Using the Page Break Preview to Edit Print Ranges

In the Page Break Preview, print ranges as well as page break regions are outlined by a blue border and contain a centered page number in gray. Nonprinting areas have a gray background.

To define a new page break region, drag the border to a new location. When you define a new page break region, an automatic page break is replaced by a manual page break.

### To View and Edit Print Ranges

1. Choose View - Page Break Preview.

   To change the default zoom factor of the Page Break Preview, double click the percentage value on the Status bar, and select a new zoom factor.

2. Edit the print range.

   To change the size of a print range, drag a border of the range to a new location.

   To delete a manual page break that is contained in a print range, drag the border of the page break outside of the print range.

   To clear a print range, drag a border of the range onto the opposite border of the range.

3. To exit the Page Break Preview, choose View - Normal.

Related Topics

Defining Number of Pages for Printing

Printing Rows or Columns on Every Page

Editing Print Ranges